Freight Rate Management for shippers

Transporeon Freight Rate Management is a central platform for managing freight rates and contracts across road, ocean, air and other transportation modes. It provides real-time rate transparency, automated cost calculations, configurable rate structures and digital approval workflows. It helps organisations establish one reliable source of truth for freight pricing.

Freight Rate Management is designed for shippers that maintain large numbers of carrier contracts, rate cards, routing guides and surcharges. It supports users across logistics, procurement, sales, accounting and other departments that need accurate transport cost information. It is particularly valuable for international or multimodal organisations managing rates across different currencies, sites and business units.

Manual freight rate management often requires teams to search through spreadsheets, emails, contracts and local files. Rates may become outdated, pricing rules may be interpreted inconsistently and changes can be difficult to trace. Calculating total freight costs is even more complex when multiple currencies, surcharges, vehicle types, transport modes and volumetric conversion rules are involved.

Freight Rate Management stores rates, carrier contracts, accessorial charges, surcharges and historical revisions in one central database. Authorised users across departments and locations access the same standardised information. This reduces conflicting rate versions and helps ensure that procurement, logistics, sales and accounting calculate transport costs from consistent data.

The system can store carrier contracts, base freight rates, rate cards, routing guides, fuel surcharges, accessorial charges and other pricing conditions. It also maintains historical data, supporting documents and rates in multiple currencies. Configurable tables allow organisations to represent complex pricing structures for different carriers, lanes, shipment types and transportation modes.

The Rate Query Engine calculates the total chargeable transport cost for the carriers and options available for a shipment. It applies the relevant base rates, currencies, surcharges, conversion rules and other pricing conditions. This gives users a fast, standardised result without requiring them to interpret multiple rate cards or calculate each charge manually.

Yes. Freight Rate Management can process rates in multiple currencies and include fuel surcharges, accessorial charges and other applicable pricing elements. It can also apply volumetric conversion to determine the chargeable quantity where required. These capabilities allow the Rate Query Engine to calculate a more complete transport cost rather than displaying only the base freight rate.

Yes. Freight Rate Management can simplify cost comparisons across transportation modes, such as air versus ocean or ocean versus rail. It brings the relevant rates, surcharges and pricing rules into a consistent calculation process. This helps shippers evaluate alternative shipping options based on total cost and service requirements rather than comparing base rates alone.

Yes. Freight Rate Management supports configurable rate tables and rate structures for different transport modes, carriers and commercial agreements. Organisations can represent their existing rate cards and routing guides rather than being restricted to one standard pricing format. This flexibility supports both straightforward freight rates and more complex pricing scenarios.

Freight Rate Management provides digital workflows through which shippers and carriers can review and approve freight rates. Carrier validation helps ensure that approved rates are used in subsequent calculations and transport processes. This reduces manual email exchanges, shortens approval cycles and creates a documented record of the agreed pricing information.

Freight Rate Management keeps a history of rate revisions, contract changes and table structures. This provides traceability into what changed, when it changed and which version was applicable at a given time. Digital approval workflows and controlled access also help organisations follow internal pricing, procurement and governance policies.

Freight Rate Management uses advanced user-rights management to control which users can view or modify specific rate information. Single Sign-On can allow employees to access the platform using enterprise credentials. These controls help protect commercially sensitive carrier rates while still making authorised information available across departments, sites and regions.

Yes. Freight Rate Management provides interfaces for integrating rate data and calculations with ERP, TMS and other third-party systems. Users can perform manual rate queries or incorporate automated calculations into existing processes. Excel and CSV upload and download capabilities also support initial data migration, bulk maintenance and customised data handling.

Freight Rate Management reduces administrative costs by automating rate searches, calculations, updates and approval processes. Accurate comparisons can also help shippers identify economical carriers, service levels and transportation modes. Transporeon reports administrative cost reductions of up to 30%, although actual savings depend on rate complexity, shipment volume and the organisation’s existing processes.