Transport tenders can have different reasons and destinations. In order for them to be successful, there are a number of points that must always be observed. Read part 5 of the series "10 Tips for Transport Tendering", which covers the most important steps of a successful transport tendering. The hints and tips are the result of many years of experience in advising and accompanying our customers in various tendering projects.
Upstream qualification via RFI (Request for Information)
First of all, you should not define the criteria and requirements you set for service providers too narrowly. In this way, you can obtain a broad spectrum of suitable partners. However, it may make sense to analyse potential transport partners in advance by means of a company-specific qualification. This facilitates the search and limits the circle of offers to be evaluated and compared. The best way to do this is to use an RFI (Request for Information), which means that you check certain parameters of potential transportation partners using a questionnaire before the transportation tendering process.
When using a suitable tendering tool, an RFI can be carried out easily and automatically. It allows you to determine important information and criteria for you in advance, such as ISO certifications, minimum sizes, experience with your company, required equipment, and so on. The ability to perform an upstream qualification in a simple, automated manner is another argument for using an RFx tool.
Here too, however, you should allow sufficient time for the RFI before you start with the transport tendering. As a rule of thumb, you will need an additional two weeks or so for upstream qualification with an RFI tool. This gives your transportation partners enough time to respond in a qualified manner.
That's my tip for an upstream qualification of your future transport partners using RFI. The next blog is about how to plan the resources and time required for the transport tendering process correctly.
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