Number of carriers in the tender with their own "on board" resources
It is very useful to think about the number of desired or required carriers for the tender before issuing a transport tender. The right number of potential partners involved is also determined by the tools and resources used. If the tender is carried out using your own "on-board" tools such as Excel tables and telephone or e-mail communication, the number of carriers involved in the tender should be kept rather small so that evaluation and processing can still be handled with manageable effort.
Open freight exchange or closed tendering platform?
Even when using an open freight exchange, you should not allow the circle of participating carriers to become too large. This is because you have to process all incoming offers, even if you realise early on that the applicants do not have the right profile that you want.
If you rely on a closed tendering platform such as Ticontract to carry out the tendering process, you have the advantage that the detailed and checked service provider profiles stored there enable the applicants to be pre-qualified. All relevant performance parameters have already been stored by the service providers. For this reason - and due to the simpler evaluation - you can definitely broaden the circle of participating carriers in the tender. This opens a way for you to find a broader base of suitable partners and thus improve the depth of results.
Ensure comparability of offers
A further advantage of the tendering platform is that it is not possible to change the data structures. You define the structure and the service provider offers on this structure. This is the only way to ensure comparability!
Invite existing service providers to tender for transport
One more note: If possible, always invite your existing service providers to the new tender. This is not only a requirement of fairness, but often leads to new insights and an expansion of the partnership in the discussion process.
That's my tip to determine the circle of participating carriers in the tender. The next blog is about how to upstream qualification facilitates the search for transport partners.
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